Linking content into finding aids...
In our digital library, we have well over a thousand finding aids and
well over 80,000 items now. One of my tasks is to link the digitized items into the finding aids, if indeed I can. My ability to do so
depends on several things:
- Is there a box and folder in the item metadata?
- Is there a single matching box and folder in the finding aid?
- If no to the above, is there a matching item number in a single itemId value in the finding aid?
As straightforward as this sounds like it should be, it's not.
Our finding aids have been created over a series of years, by multiple different archivists, and with many variations in encoding.
A list of containers may be added at the series or subseries level, and then repeated later with titles and details.
Processing may be at any level, and just because it's at the "file" level doesn't mean it's a folder containing items; it might be an
item itself. For that matter, almost any level may be assigned to an item, it seems. And there's all kinds of variation in what potentially
could be linkable.
The formatting and what's included in a box and folder number varies immensely, both in the finding aid, and in the item metadata.
Item metadata titles usually differ from item titles in the finding aid. Item numbers in the finding aid "itemId" tag are rarely consistent
and have multiple variations from collection to collection. They may contain words such as "artifact" and may have formatting which bears
no resemblance to what the item identifier is, even if the number can somewhere be found within it.
Boxes and folders may be used multiple times -- often by mistake. Others are left out. Sometimes the collection is only partially processed.
Sometimes there's no boxes or folders in the finding aid at all, and sometimes nothing at all beyond the header.
So, my latest rendition of linking does a number of things, that may or may not be kosher, but they all validate, and provide online access to
more of the digital items than I could otherwise link in, given the current state of the finding aids and the item metadata. The new version
- Add boxes not listed in the finding aid, if there are none, or if the box number succeeds the one(s) found there
- Add folders to boxes, if the boxes have no folders, or if the folder number succeeds the one(s) found there
- Translates a variety of itemId values into what could conceivably be item numbers, and looks for matching digitized items to link
- If box/folder values are listed multiple times, adds digitized content entries under a separate box/folder entry after the last time
that box/folder is found in the finding aid
This obviously leaves out digitized content belonging to folders and/or boxes PRIOR to those listed in the finding aid, but I am hopeful
at least that this will massively increase online access to our digitized content. Now if I can just get the finding aids themselves to
be more visible! Schema.org, I'll be back. :-)
For more info about what we're up to over in Digital Services at the University of Alabama, please check out our
blog and our
- DeRidder, Jody L.
"First Aid Training for Those on the Front Lines: Digital Preservation Needs Survey Results 2012", in Information Technology and Libraries, Vol. 32, Iss. 2 (2013).
- DeRidder, Jody L.; Presnell, Amanda Axley; and Walker, Kevin W. "Leveraging Encoded Archival Descriptions for Access to Digital Content: A Cost and Usability Analysis," in American Archivist (Spring/Summer 2012), Vol. 75, Iss. 1., pp. 143-170.
- DeRidder, Jody L. "I² and ISNI: Improving the Information Supply Chain with Standard Institutional Identifiers," in Information Standards Quarterly (ISQ) (Summer 2011), Vol. 23, Iss. 3, pp. 26-29.
- DeRidder, Jody L. "Benign Neglect: Developing Life Rafts for Digital Content" in Information Technology and Libraries Vol. 30, Issue 2, June 2011, pp. 71-74.
- DeRidder, Jody L.
"Leveraging EADs for Low-Cost Access to Digitized Content at the University of Alabama Libraries", in Journal of Library Innovation, Vol. 2, No. 1 (2011), pp. 45-60.
- DeRidder, Jody L.
"Overhead Scanners: Reports from the Field", in Library Hi Tech Vol 29, Issue 1, pp. 9-33, 11 March 2011.
- Zeng, Marcia Lei; Oh, Sam; Phipps, John; Summers, Ed; Hodge, Gail; Needleman, Mark; and DeRidder, Jody L. Linked Data -- Enabling Standards and Other Approaches, ASIS&T '10 : Proceedings of the 73rd ASIS&T Annual meeting on Navigating Streams in an Information Ecosystem, Vol. 47 (Silver Springs, MD: American Society for Information Science, 2010).
- Loewald, Tonio and DeRidder, Jody L."Metadata In, Library Out. A Simple, Robust Digital Library System," in Code4Lib Journal, Issue 10, June, 2010.
- DeRidder, Jody L. "From Confusion and Chaos to Clarity and Hope" a chapter in Digitization in the Real World: Lessons Learned from Small to Medium-Sized Digitization Projects, Kwong Bor Ng and Jason Kucsma, ed., (Metropolitan New York Library Council, 2010).
- DeRidder, Jody L. "Googlizing a Digital Library" An exploration of effectively and efficiently providing full-text web search capabilities to a dynamically-generated set of digitized materials, in order to leverage the power of web search to enhance access. Code4Lib Journal Issue 2, 2008-03-24. Available from http://journal.code4lib.org/articles/43
- "Choosing Delivery Software for a Digital Library".Library Hi Tech News, 24:9/10, 2007, pp. 19-21.
- DeRidder, Jody L. "The Immediate Prospects for the Application of Ontologies in Digital
Libraries." Knowledge Organization, Vol. 34, No. 4, December 2007
- DeRidder, Jody L.; Berger, Sherri; Chapman, Joyce; Garcia-Spitz, Cristela; Menges, Lauren.
"Hunting for Best Practices
in Digital Library Assessment", a working session presentation at the Digital Library Federation forum in
Austin, 4-6 November 2013.
- DeRidder, Jody L. What do researchers want?, part of a
panel on "Exploring the User Experience with Digital Primary Sources" at the
Society of American Archivists 2013 annual meeting,
15 August 2013.
- DeRidder, Jody L.; Rhodes, Sarah; and Rudersdorf, Amy. "Digital Preservation Basics",
a workshop at Computers in Libraries 2012 in Washington, DC, 20 March 2012.
- DeRidder, Jody L. "An Introduction to Digital Preservation: Make Plans to Manage Content and Provide Access Over Time",
webinar for the Association of Southeastern Research Libraries, 21 February, 2012.
- DeRidder, Jody L. "An Introduction to Digital Preservation: Considerations for Storage and Protection of Content",
webinar for the Association of Southeastern Research Libraries, 14 February, 2012.
- DeRidder, Jody L. "An Introduction to Digital Preservation: Steps to Identify and Select Content",
webinar for the Association of Southeastern Research Libraries, 7 February, 2012.
- DeRidder, Jody L. "Digital Access in Context: Mass Digitization of Manuscript Collections"
[Powerpoint], at the University of Alabama Libraries Technology Forum, Tuscaloosa, AL, 5 January 2012.
- DeRidder, Jody L. "Providing Access to Digitized Content Via the Finding Aid: A Usability Study" [Powerpoint], at the SAA Research Forum of Archives 360°: 75th Annual Meeting of the Society of American Archivists, in Chicago, IL, 23 August, 2011.
- DeRidder, Jody L. "Just Enough Light to See: Minimal Metadata for Access" [Powerpoint], at the Metadata and Digital Objects Round Table Meeting during the Archives 360°: 75th Annual Meeting of the Society of American Archivists, in Chicago, IL, 22-27 August, 2011.
- DeRidder, Jody L. "Cheap, Quick, and Pretty: Mass Digitization of Large Manuscript Collections" [Powerpoint], part of a panel presentation on "More Access to More Content: The EAD Finding Aid and Other Effective Tools for Large-Scale Digitization" at Archives 360°: 75th Annual Meeting of the Society of American Archivists, held in Chicago, IL, 22-27 August, 2011. Other panel presenters include Laura Clark Brown, Jody Allison-Bunnell, James Roth, and Karen Weiss (chair).
- DeRidder, Jody L. and Needleman, Mark. "Institutional Identifiers: NISO I2 Working Group" [Powerpoint], part of a panel presentation on Linked Data -- Enabling Standards and Other Approaches [Powerpoint] at the ASIS&T Annual Conference, held in Pittsburgh, PA, 22-27 October, 2010. Presentation coauthored with Mark Needleman; other panel presenters include Marcia Zeng, Sam Oh, Jon Phipps, Ed Summers, and Gail Hodge.
- DeRidder, Jody L. "Digital Library Development from the Bottom Up, or: Organization, Clarity, and Sanity: Digitization for the Future On a Shoestring," [Powerpoint] presented at the Computers in Libraries 2010 Conference in Arlington, VA, April 14, 2010.
- Thomas C. Wilson; DeRidder, Jody L., and Loeward, Tonio. "Digital Libraries and Long-term Access for the Rest of Us: The University of Alabama Acumen Experience" [Powerpoint] presented at the Coalition for Networked Information Spring 2010 Membership Meeting in Baltimore, MD, April 13, 2010.
- DeRidder, Jody L. "Bringing Order to Chaos: Preparation and Organization for Long-Term Access" [Powerpoint] presented at the Southeast CONTENTdm Users Group 2nd Annual Meeting, Charleston, SC, October 13, 2009.
- DeRidder, Jody L."Preparing For The Future As We Build Collections," [Powerpoint], presented at the Society of Imaging Science & Technology Archiving 2009 Conference in Arlington VA, May 2009.
- DeRidder, Jody L. "Choosing Software for a Digital Library" [Powerpoint] with exercises for students comparing Fedora and DSpace. Presented to University of Tennessee School of Information Sciences Digital Libraries classes in 2007 & 2008. Revised for presentation to another UT Digital Libraries class and a University of Alabama School of Information Sciences Digital Libraries class in 2011.
- DeRidder, Jody L. "The Immediate Prospects for the Application of Ontologies in Digital Libraries [Powerpoint], (oriented toward explaining ontologies), presented to a University of Tennessee School of Information Sciences class in 2007.
- DeRidder, Jody L. Dublin Core Metadata Terms and Uses [Powerpoint] presented to a University of Tennessee School of Information Sciences class in 2007.
- DeRidder, Jody L. "Embracing More of the Information Life Cycle: Opportunities for Academic Librarians" [Powerpoint], presented to a University of Tennessee School of Information Sciences class in 2007.
- DeRidder, Jody L. "Metadata in Digital Libraries" [website], an overview (2006) which won the School of Information Sciences Best Technical Project award in 2007.
- DeRidder, Jody L. Implementing an Open Archives Repository [Powerpoint] for the Metascholar American South meeting (2002).
- DeRidder, Jody L. Report on
the 2013 Digital Library Federation Forum, held in Austin, TX, 5-7 November, 2013.
- DeRidder, Jody L. Report on
Archives 2013 Annual Meeting of the Society of American Archivists, held in New Orleans, Louisiana, 14-17 August, 2013.
- DeRidder, Jody L. Report on
SAA 360° 2011 Annual Meeting of the Society of American Archivists, held in Chicago, IL, 22-27 August, 2011.
- DeRidder, Jody L. Report on the Research Forum
of SAA 360° (2011 Annual Meeting of the Society of American Archivists), held in Chicago, IL, 23 August, 2011.
- DeRidder, Jody L.Report on the 2010 Semantic Technology Conference, (website), held in San Francisco, CA, 21-25 June, 2010.
- DeRidder, Jody L."Report on the Spring 2010 Membership Meeting of the Coalition for Networked Information," held in Baltimore, MD, 12-13 April 2010.
- DeRidder, Jody L. "Report on the Imaging Science & Technology Archiving 2009 Conference: Preservation Strategies and Imaging Techniques for Cultural Heritage Institutions and Memory Organizations."
- DeRidder, Jody L. Report on iPRES 2008: The Fifth International Conference on Preservation of Digital Objects
"Joined Up And Working: Tools And Methods For Digital Preservation" held in London, 29-30 September 2008.
- "Embracing More of the Information Life Cycle: Opportunities for Academic Librarians", 2007.
- DeRidder, Jody L. Dublin Core Metadata Terms and Uses, 2007.
- DeRidder, Jody L. "Choosing Software for an Institutional Repository." Developed for internal use by the University of Tennessee Digital Library Center.
- Digital content management
- Data analysis and data transformation
- Software analysis and modifications
- Software development
- Digital preservation recommendations and data migration
- Grant writing
- Analysis of infrastructure or workflows for improvement
- Assistance in setting up the lowest-cost, most scalable methods of implementing a local
digital library or management of electronic documents
- Digital library or electronic document management cost analysis
- Assessment of digital library and electronic document management and delivery software
- Metadata mapping, analysis and extraction
Please contact me
for more information.
Head, Digital Services
University of Alabama Libraries
Currently researching and developing pragmatic solutions for capture, management, delivery, access, usability, and long-term support for digital content.
Interested in developing and working with:
- linked data,
- ontology interoperability,
- and statistical natural language programming to analyze large quantities of information in support of researcher needs, implementing visualizations (clustering, topic mapping, etc.) to make that content more useful.
Software analysis, development and modification. Data analysis, extraction, and transformation. Legacy system migration. Design and development of infrastructure and information architecture. Grant writing & technical writing. Excellent personnel management.
- Digital preservation recommendations
- Analysis of infrastructure and recommendations, including workflow improvements
- Cost analyses
- Metadata mapping, analysis and extraction
MS in Information Science, 2008,
University of Tennessee.
MS in Computer Science, 2002, University of Tennessee.
Graduate work in Community Agency Counseling, 1981-2, University of Tennessee.
BA in Human Services, 1980, University of Tennessee.
A guest post on the Library of Congress Signal Blog, 1 April, 2013:
First Aid on the Front Lines: Immediate Training Needs
An interview by the Library of Congress:
"Jody DeRidder and the Spirit of DPOE"
Part of the experience I bring to the table:
- 17 years of management experience.
- 10 years of developing infrastructure, policies and proceedures, work flows, and information architecture.
- 9 years of developing solutions for support of long-term access for digital content.
- 5 years of development work on DLXS software, including modifications for
cross-type searching and linking, and support for streaming media and embedded audio and video
- 3 years of modifications and support for CONTENTdm, including analysis
for extraction of content and metadata to provide additional search/browse and storage capabilities
- 2 years of support and development for Acumen.
- 1 year of beta-testing for Ex Libris Digitool, testing multiple scenarios and issues, providing feedback and recommendations for improvements, and analysis of software support.
- Training as a Digital Preservation Outreach Education (DPOE) trainer in digital preservation and long-term access support
For more info about me: my
Box 870266, University of Alabama,
Phone: (205) 348-0511